Speaker Resource Page

Thank you for your commitment to speak at Translational Science 2020. Following are deadlines, travel information and answers to frequently asked questions to make your participation as smooth and fulfilling as possible.

 

Mark Your Calendar for Important Dates

  • Monday, December 2, 2019 Complete the Conflict of Interest Form. All speakers for each session must complete their own form.
  • Monday, December 2, 2019 Speakers will be notified of their session date and time 
  • Monday, December 9, 2019Registration open 
  • Monday, January 6, 2020: Please review and update your ACTS profile. Speaker biographies, headshots, and organization information is shared with attendees in the ACTS mobile app. Please visit your profile on the ACTS website to make any necessary adjustments to ensure your information is accurate.
  • Monday, February 3, 2020: Any additional AV requests due
  • Monday, March 30, 2020: Upload your final PowerPoint to the ACTS website 
  • Tuesday, April 14 - Friday, April 17, 2020: Washington Marriott Wardman Park, Washington DC

If you have any questions or require additional information, contact ACTS Headquarters at speakers@actscience.org.

 

Hotel and Travel

ACTS has secured rooms at the Washington Marriott Wardman Park for Translational Science 2020. Rooms are limited and available on a first-come, first served basis. Speakers will receive a link for housing reservations in their registration confirmation email. 

Please note that the discounted rate is available until March 23, 2020, or whenever rooms sell out – whichever occurs first.

Washington Marriott Wardman Park
2660 Woodley Rd NW
Washington, DC 20008

  • Attendee Rate: $279 (plus tax and service charge) 
  • Student Rate: $168 (plus tax and service charge)

Book your reservation online to receive ACTS' negotiated room rate. 

Hotel Cancellation Policy

Hotel requires all reservations be guaranteed with a deposit equal to one night’s room and tax. Hotel shall accept payment in the form of check, money order or major credit card with expiration date. Should a guest cancel a reservation, the hotel shall refund the deposit, provided a notice of cancellation is given 48 hours prior to arrival.

In-room WI-FI Available

Join the Marriott Rewards program and receive free in-room Wi-Fi during your stay. Enrollment in the program is free.

 

Frequently Asked Questions

How do I submit my final presentation and handouts?

    • Download the Translational Science 2020 PowerPoint template
    • To upload your presentation, click on the direct link to your abstract, included in your abstract confirmation letter or accessible on the My Presentations portion of your Apra profile
    • Log in to edit your abstract
    • Click “edit files” in the upper left-hand corner
    • Click “add” to upload your PowerPoint file, and click "choose files" to find your file
    • Under the “source type” drop-down menu, please choose “PowerPoint”
    • Click "add" to upload your PDF file, and click "choose files" to find your file
    • Under the "source type" drop-down menu, please choose "PDF"
    • In the “download options” drop-down, ONLY select "Original Only." Selecting other formats may distort your presentation download.
    • ACTS will only make the PDF version of your presentation available to attendees, but we ask that you upload BOTH a PowerPoint version and a PDF version of your presentation
    • If you update your presentation after the presentation/handout deadlines, please upload the new version with a new filename immediately (Title_v2)

If you have any questions about your presentation, contact speakers@actscience.org.

How can I promote my session?

To help you market your presentation and ensure a full room during your session, please use the speaker marketing kit here.

Do I need to register for Translational Science 2020?

All speakers are responsible for completing their registration for the meeting. Registration will open December 9, 2019. You are responsible for the cost of your meeting registration (unless otherwise indicated by ACTS). If you have any questions, contact speakers@actscience.org.

Do I need to make my hotel reservation?

You are responsible for your own travel, and hotel arrangements and expenses (unless otherwise indicated by ACTS). Details are listed above under the "Hotel and Travel Information."

What A/V equipment will be available in my presentation room?

All rooms are equipped with a LCD projector, projection screen, a wireless slide advancer, wired lavaliere microphone, podium microphone, and wireless internet. Additional microphones will be available for sessions with multiple speakers. If you have any other AV requirements, please submit your requests to speakers@actscience.org no later than Monday, March 2, 2020. We will do our best to accommodate your request.

All session rooms will have Wi-Fi internet access. The network is Marriott_Conference and the Password is ACTS2020. If you plan to show a video during your session, please make sure to download it on your jump drive prior to arriving in Washington, DC.

Please note all breakout session rooms will be equipped with laptops with Microsoft Office 2013. Make sure to bring your presentation on a USB flash drive.

How do I update my presentation information?

ACTS Headquarters has sent you the session information we currently have on file specific to your session(s).

Please note your abstract and biography may have been edited for style and consistency for our marketing collateral.

To submit changes to the session information you received from ACTS Headquarters you must contact speakers@actscience.org and submit your updated session information to be included on the ACTS website.

How do I update my profile?

Please take the time to update your profile including company and contact information. This ensures you will receive all important communications regarding your session and guarantees your profile is mobile friendly for the mobile app.

  1. Access the "My Options" menu in the upper right-hand corner and select "My Profile"
  2. Click the button "Edit Profile". Remember to hit save!

If you do not already have a photo uploaded to your profile, please follow the instructions below to add your photo to your profile. Your photo will be displayed next to your session on the mobile app and website.

  1. Access the "My Options" menu in the upper right-hand corner and select "My Profile"
  2. Click the "My Picture" button within the "About this User" box
  3. Select "Update File" and browse to find your photo, then click "OK"
  4. You should now see your head shot in the "About this User" box.

How can attendees view information about my session?

Session information coming soon.

When will session evaluation results be distributed?

ACTS will be collecting session evaluations via the Translational Science 2020 mobile app. ACTS Headquarters will distribute the electronic session evaluation results via email to speakers four to six weeks after the meeting.